Contributor and Talent Privacy Notice

CTVC Limited is an independent television production company based in London, producing quality programmes and other content for worldwide distribution.  We are a company incorporated in England under company number 01375941 and our registered office is at 12 Warwick Square, London SW1V 2AA.  CTVC’s main office is at McBeath House, 1st Floor, 310 Goswell Road, London EC1V 7LW.

We are committed to protecting the privacy of others and complying with all relevant data protection laws and regulations.  This Privacy Notice explains how we collect, store, use and transfer information about individuals, including those who are involved in the programmes we make, whether in hard copy or digitally on any of our servers or computers.

In this Privacy Notice ‘CTVC’, ‘we’, ‘us’, ‘our’ refers to CTVC Limited and ‘you’, ‘your’ refers to potential contributors to our programming.

Why do we collect personal information?

We collect and process personal information for a number of reasons including:

  • producing, exhibiting, exploiting, distributing, publicising, advertising and promoting our programmes by any media (now known or hereafter invented) throughout the world;
  • operating and managing our business effectively and lawfully;
  • as part of and in connection with our programme-making and other activities;
  • responding to queries from members of the public;
  • contacting individuals about taking part in our programmes and assessing individuals’ suitability to take part in our programmes;
  • making payments to individuals.

What personal information do we collect?

Contacting us: you may provide your personal information (e.g. name, postal address, email address, telephone number, other contact information) when you contact us by phone, e-mail or otherwise in writing, or where you contact us online.  This may be in connection with you participating in one of our productions, or for some other reason.

Participating in programmes: if you are applying, being considered to take part in one of our programmes, or contracted to participate in one of our programmes, it will be necessary for us to collect certain basic information about you including your full name, date of birth, gender, postal address, email address, telephone number and other contact details.  We may also need to carry out identity checks and background checks.  This will be in order to contact you and to assess your suitability for taking part in our programmes. If you have agreed to participate in one of our programmes we may also film your contribution and use the footage.

In some cases, it may also be necessary for us to collect other personal information, including Special Category and Criminal Offence personal data relating to: 

  • race or ethnicity
  • political opinions
  • religious or philosophical beliefs
  • trade union membership
  • health
  • sex life or sexual orientation
  • genetics or biometrics
  • criminal offences
  • criminal convictions

Where that is the case, we will provide you with further details about the information we need, why we need it, the lawful bases upon which we will process that information, and about your rights.

We may also ask you to provide information about yourself for equality monitoring purposes.  It may be necessary for us to collect financial information about you, in order that we can process payments to you, if payments are applicable.

We may also collect, store, process and transfer personal information about you that is publicly available e.g. press articles, your social media profiles, online searches.

Sharing your personal information

Your personal information is processed by our employees and staff.  Sometimes we use third parties who are contractually engaged to provide services to us which may involve the sharing of personal information e.g. IT services, legal and accountancy services.  We may also need to share your personal information with other organisations from time to time including with:

  • companies involved with our business activities e.g. broadcasters, post-production houses, sales agents, distributors;
  • broadcasting regulators e.g. Ofcom;
  • the police or other regulatory bodies as required by law in connection with the investigation of crimes.

Although based in the UK, our business is global which means we may need to transfer your personal information to organisations outside the European Economic Area (EEA).  Where that is the case, we will ensure that adequate safeguards are in place to ensure the safety and security of your personal information and that it is processed in accordance with this Privacy Notice.

The legal bases for collecting and processing your information

There are a number of lawful bases upon which we may collect and process your personal information including the following:

  • if you have entered into a contract with us, we may need to use your information to fulfil the contract and our obligations to you (or in order to decide whether to enter into a contract with you);
  • we may be under a legal obligation to process your personal information;
  • we may process your personal information with your consent. Where that is the case, we will tell you and seek your explicit consent before processing your information;
  • it may be necessary for us to process your personal information for our own legitimate interests. Note that we will only do so where our legitimate interests do not override your own legitimate rights and interests.

In addition to the bases above, if we need to collect and process Special Category and Criminal Offence personal data, we may do so for reasons of substantial public interest, with your consent or otherwise where the law allows.

How we store your personal information

We have implemented appropriate measures to ensure that your personal information is kept safe and secure e.g. by storing it securely, and by keeping electronic data on secure servers and hard drives with appropriate levels of security including encryption and firewalls.  However the internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures.

We will only keep your personal information for as long as we need to.  For those participating in our programmes, we are likely to retain your personal information for as long as is necessary in order to produce, exhibit, exploit, distribute, advertise, publicise and promote the programme in accordance with our legitimate interests and/or legal obligations.  Personal information that is no longer required will be deleted/destroyed after a periodic review.

Your rights

You have a number of rights in respect of your personal information, including the right to request:

  • access to the personal information we hold about you;
  • that we do not process your personal information for direct marketing purposes;
  • that inaccurate personal information we hold about you is corrected;
  • that personal information is deleted;
  • that your personal information is provided to you in a portable format.

Note that most of these rights are not absolute and are limited to certain defined circumstances.  Accordingly, we may not be able to comply with any such request. 

If the basis of our processing of your personal information is ‘consent’ you have the right to withdraw your consent at any time.

Getting in touch

If you have any questions or concerns regarding this Privacy Notice please contact CTVC’s data protection manager at privacy@ctvc.co.uk.  We will use reasonable efforts to answer your question or address your concerns promptly.

Please note you are also entitled to make a complaint to the Information Commissioner's Office if you feel any concern of yours relating to the Privacy Notice has not been dealt with properly: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

https://ico.org.uk/make-a-complaint/

Changes to this Privacy notice

We may update or amend this Privacy Notice from time to time.

Last updated: November 2018